Anyone interested in applying for funding from Arts Council Malta is required to provide a budget, and on the guidelines of each specific fund you will find a detailed explanation on how to fill in the budget template and what it needs to include. This Budget Guide is an introduction to the key aspects you need to consider when drawing up your budget.
The budget template is an essential part of the application form and needs to be filled correctly in order for your application to be processed and evaluated. In this budget template you are required to fully outline both the income and expenditure, and also include any supporting documentation as required.
Some of ACM’s funding programmes only support up to 80% of the costs to implement your proposed activity, and you are required to co-fund the remaining 20% of the overall costs from other sources. Other funding programmes may fund up to 100% of the eligible costs to implement your proposed activity. Refer to the table below for an overview of the maximum supported grants for each fund. For more details refer to the guidelines of the specific funding programmes.
|
Funding Programme |
Percentage of total expenditure |
Maximum Grant awarded |
|
Malta Arts Fund Research Support Grant Project Support Grant Multi-Annual Support Grant |
100% 80% 80% |
€ 5,000 € 20,000 to be updated |
|
Creative Communities |
80% |
€ 5,000 |
|
Cultural Export Fund Travel Grant Presentation and Touring Translation Grant |
100% 80% 100% |
€ 2,000 € 8,000 € 5,000 |
|
Kultura TV |
60% |
Drama: not exceeding € 70,000 or 60% of the total cost whichever is the lower Creative TV documentaries: € 40,000 or 60% of the total cost whichever is the lower Culture programmes: € 25,000 60% of the total cost whichever is the lower |
|
Kreattiv |
100% |
€ 5,000 |
|
Il-Premju tal-President |
100% |
€ 6,000 / € 8,000 |
These budget guidelines are for prospective applicants of the funding programmes offered by Arts Council Malta. All funding programmes are competitive and we advise you to read these guidelines before you submit your application.
The budget section in the application form gives the evaluators the necessary information needed to be able to consider the financial viability of your proposed activity. The budget template is an essential tool to outline the costs (expenditure) and forecast the amount of money it will generate (income) as well as any other funding already secured or needed to ensure the feasibility of your activity. It is crucial that you provide a realistic budget based on supporting documentation.
This guidance will help you to present a balanced budget, and we advise you to provide a clear breakdown for each entry to show us how you have reached your figures.
In this section of the budget template you need to provide details of your cash income for your proposed activity. You need to specify also whether each item of income has been secured, unsecured or planned. A clear breakdown of all income is strongly suggested.
Types of income can include:
In this section of the budget template you are required to outline in detail all the expenses related to your proposed activity. Please note that eligible costs vary from one fund to another.
Types of expenditure can include:
In-kind contribution, as opposed to cash contribution, is used to describe any materials or services that are provided free of charge or at a reduced rate, and demonstrates a third-party backing or investment in the proposed activity that you are seeking funding for. The value of in-kind support contributes towards other funding required from other sources.
In-kind contribution should be included both under the “income” and “expense” with the same amount. In other words, in-kind contribution cannot be accumulated, and it has value only when and if it is used.
Examples of in-kind contribution include the following:
In-kind contributions do not include:
Kindly note this budget sample is only meant as guidance. The structure of the budget and the amounts vary according to the nature of your project.
Sample budget for the Travel Grant, with maximum funding of €2,000.
|
Expenditure |
Example |
Amount (€) |
|
Travel costs |
Flight tickets |
€600 |
|
Travel costs |
Train tickets |
€100 |
|
Accomodation costs |
3* hotel for 6 nights |
€400 |
|
Participation fee |
Workshop fee |
€500 |
|
Insurance |
Travel insurance for participant |
€100 |
|
Insurance |
Travel insurance for musical instrument |
€100 |
|
Total Expenditure |
|
€1,800 |
The Applicant may in principle apply for 100% of total expenditure i.e. €1,800. The amount requested may in no case exceed the €2,000 limit which is the maximum support than can be provided under the Travel Grant.
|
Income |
Example |
Amount (€) |
|
Sponsorship |
Private sponsor |
€200 |
|
Total Amount Requested from the Cultural Export Fund |
Travel Grant |
€1,600 |
|
|
|
|
|
Total Income |
|
€1,800 |
|
Balance (Expenditure – Income) |
€0 |
In this case the applicant will apply for €1,600.
If you need assistance when compiling the budget section of your application please contact our brokerage service team on 23347230 or email us on fundinfo@artscouncilmalta.org. Kindly note that we cannot read full applications before they are submitted.
Furthermore, Arts Council Malta provides a range of information sessions for its Funding Programmes as well as free-to-attend workshops to help you familiarise yourself with the funds. Contact us for more information.
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