Working closely and under the supervision of the Internationalisation Executive at Arts Council Malta, the Internationalisation Support Coordinator will contribute to the vision of Arts Council Malta’s Internationalisation programme, with a specific focus on export programmes and initiatives forming part of Arts Council Malta’s Funding and Strategy portfolio, including Malta’s participation in international events and cultural collaborations.
General Responsibilities
To support the coordination and the development of Malta’s participation in international initiatives and events organised by ACM and International networks such as EUNIC, IETM, the Salzburg Global Forum etc, in liaison with the Internationalisation Executive;
To support the coordination and the management of Malta’s participation in international large-scale events such as at the Venice Biennale and the London Design Biennale, in liaison with the Internationalisation Executive;
To track project milestones and deliverables of ACM’s International programmes and initiatives with respect to established timeframes and indicators, to ensure their successful delivery;
To support the coordination and the implementation of the marketing and communication plans so as to promote international programmes and initiatives, including but not limited to managing the production of publications, promotional materials, booking of advertising, regular upkeep and uploading of web content, the planning and delivery of social media and audio-visual campaigns, monitoring press releases, news stories, radio and TV interviews, websites accordingly;
To liaise with the ACM’s communications team as needed, including research, development, the collection of data, content writing, drafting and editing of information, supporting public relations initiatives and exercises related to international projects;
To liaise with public and private sponsors in relation to ACM’s internationalisation programmes and initiatives;
To support the coordination and provide logistical support as needed including hospitality arrangements for International projects in liaison with the Internationalisation Executive and the communications teams, ensuring the effective delivery of any scheduled events forming part of the projects;
To draft correspondence, open calls, proposals, reports, speech notes, discussion documents and position papers;
To provide regular updates about the progress being made on international programmes and initiatives;
To maintain accurate and up-to-date budgets, income and expenditure spreadsheets;
To perform procurement work, including gathering of quotations within the administration section as per Government Procurement Regulations;
To maintain and conduct proper filing of documents related to the programmes and initiatives in digital and / or hard formats.
Other Duties as Assigned
This job description is not necessarily an exhaustive list of duties but is intended to reflect a range of duties the Internationalisation Support Coordinator will perform. The job description may be reviewed regularly and may be changed in the light of experience and in consultation with the Internationalisation Support Coordinator.
The selected service provider will be required to work 40 hours a week based at Arts Council Malta and will be required to be available for meetings via internet, on-site and at the office. S/he will have flexible working hours and will be able to provide services during unscheduled or at unusual times as required by the exigencies of the international work.
Qualifications and Experience Required
In possession of a Masters degree at MQF Level 7 or an appropriate, recognised comparable qualification in History of Art, Cultural Management, International Relations, Cultural Diplomacy, Communications or relevant areas, plus one (1) years relevant work experience.
OR
In possession of a Bachelors qualification at MQF Level 6, or an appropriate, recognised, comparable qualification in History of Art, Cultural Management, Communications, International Relations, Cultural Diplomacy or relevant areas, plus two (2) years relevant work experience.
AND MUST HAVE
Excellent writing and verbal communication skills in Maltese and English and preferably also in Italian;
Knowledge of the cultural and creative sectors;
Excellent networker;
General awareness of office procedures and business writing skills;
Strong organisational and administrative skills and attention to detail;
Excellent interpersonal skills and customer service skills;
Demonstrated ability to observe and acquire new skills pertaining to external and internal communication skills;
A creative mindset and the ability to work well under pressure, completing tasks efficiently, and handling tight deadlines;
A commitment to customer service and quality management.
Contract
The selected candidate will be awarded a one (1) year Contract for Service, with the possibility to renew for a further period, depending on his/her performance.
Answerable to the Internationalisation Executive and the acting Exec Chair and Director Funding and Strategy of Arts Council Malta, operating with flexible hours to meet the demands and requirements of the position. The chosen candidate will be required to work within the rules and regulations of the Malta Public Service.
The remuneration is of €28,843 (excluding VAT but including any other taxes or charges) per year. In addition, for the duration of the contract, the Service Provider shall receive an end of year Performance Bonus up to a maximum of 10% at the discretion of the Director Funding and Strategy.
Payment will be processed monthly by Arts Council Malta on receipt of an invoice with a valid VAT number.
Applications
Interested applicants are required to send a motivation letter together with a CV and certified true copies of certificates to (vacancies@artscouncil.mt).
Closing date for applications is Friday 3rd March 2023, at noon.
Eligible applicants will be asked to sit for a selection interview.
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