Call for Applications for the position of Administrator at Arts Council Malta within the Ministry for Arts, Culture and National Heritage

Jobsplus Permit Number: 766/2026

Overall Purpose of the Position

The Administrator shall report to the Head (Development & Operations) and, where required, the Chief Officer (Operations). The postholder shall coordinate procurement and administrative functions, ensuring compliance with public procurement legislation, sound governance, operational efficiency and effective support to the delivery of Arts Council Malta’s strategic objectives.

Main Duties and Responsibilities

• Coordinate and administer procurement processes in accordance with the Public Procurement Regulations, Government procurement policies and Arts Council Malta procedures.
• Prepare and manage procurement requests through their full cycle.
• Liaise with internal departments to identify procurement requirements and assist in establishing appropriate procurement procedures.
• Monitor procurement plans, timelines, contract implementation and supplier performance.
• Provide administrative support to evaluation committees and ensure transparent procurement processes, draft reports and supporting documentation as required.
• Maintain procurement records and ensure audit readiness and compliance.
• Support the administration of contracts, service agreements, and other documentation relating to procurement for further processing by legal officers.
• Assist in the coordination of administrative services, office operations and resource management.
• Maintain and update physical and electronic filing systems, ensuring records are accurate, accessible, and compliant with data protection and document retention requirements.
• Liaise with internal departments, government entities, suppliers, service providers, and external stakeholders as required.
•  Assist in the development and implementation of administrative procedures and office systems to improve efficiency.
• Maintain registers, databases, and administrative records, ensuring information is up to date and accurate.
• Ensure proper management of office facilities and coordinate maintenance requests with service providers.
• Undertake any other duties assigned by the Head (Development & Operations), Chief Officer (Operations) or Executive Chairperson.

Eligibility Requirements

By the closing time and date of this call for applications, applicants must be:

1. citizens of Malta; or
2. citizens of other Member States of the European Union who are entitled to equal treatment to Maltese citizens in matters of employment by virtue of EU legislation and treaty provisions dealing with the free movement of workers; or
3. citizens of any other country who are entitled to equal treatment to Maltese citizens in matters related to employment by virtue of the application to that country of EU legislation and treaty provisions dealing with the free movement of workers; or
4. any other persons who are entitled to equal treatment to Maltese citizens in matters related to employment in terms of the law or the above-mentioned EU legislation and treaty provisions, on account of their family relationship with persons mentioned in paragraph (a), (b) or (c); or
5. third country nationals who have been granted long-term resident status in Malta under regulation 4 of the ‘Status of Long-Term Residents (Third Country Nationals) Regulations, 2006’ or who have been granted a residence permit under regulation 18(3) thereof, together with family members of such third country nationals who have been granted a residence permit under the ‘Family Reunification Regulations, 2007’; or
6. in possession of a residence document issued in terms of the “Residence Status of United Kingdom Nationals and their Family Members in Malta in accordance with the Agreement on the Withdrawal of the United Kingdom and Northern Ireland from the European Union and the European Atomic Energy Community Regulations”.

The advice of the Citizenship Unit within Community Malta Agency and the Expatriates Unit within Identita` should be sought as necessary in the interpretation of the above provisions.

The appointment of candidates referred to at (b), (c), (d) and (e) above would necessitate the issue of an employment licence in so far as this is required by the Immigration Act and subsidiary legislation. Jobsplus should be consulted as necessary on this issue.

AND

able to communicate in both the Maltese and English language in order to sufficiently and adequately carry out the duties applied for.

AND

must be in possession of:

• a recognised qualification at MQF Level 5 in Business Administration, Public Administration, Management, Procurement, Finance, Commerce, Human Resources or other relevant areas

OR

• A post-secondary qualification at MQF Level 4 or an appropriate, recognised comparable qualification in procurement, administration, office management, finance support or other relevant areas, plus two (2) years relevant work experience

Experience within the public service/sector or a public entity will be considered an asset.

AND MUST HAVE

• An ICDL Certificate
• Strong organisational and planning skills.
• Excellent written and verbal communication skills.
• Analytical thinking and attention to detail.
• Integrity and professionalism.
• Ability to work independently and within multidisciplinary teams.
• Proficiency in Microsoft Office applications.

Contract and Salary information

The selected candidates will enter into a full-time employment contract on an indefinite basis. The salary paid will be of a basic salary of €22,654 in 2026 (Grade 8b of Art Council Malta’s Grading and salary Structure) and an Entity Class Allowance of €850 per annum.

Applications

Interested applicants are required to send a motivation letter together with a CV and copies of certificates to [email protected]

Applicants holding foreign qualifications are required to produce a recognition statement by the Malta Qualifications Recognition Information Centre (MQRIC) within the Malta Further and Higher Education Authority (MFHEA), which is to be obtained by submitting an online application for the recognition of qualifications at https://services.mfhea.mt/CertificationApplication.aspx. Such statement should be attached to the application and the original presented at the interview.

Closing date for applications is Friday 25^th September 2026 at noon.

Eligible applicants will be asked to sit for a selection interview.